The COVID-19 pandemic has drastically changed the way we do things. Actually, it would be an understatement to say the last couple of months have been a whirlwind. To curb the spread of the virus, many people were forced to postpone or even cancel out events and conferences. But this did not mean the end of the road since event planners that wanted to maintain their contact with regular event guests had to offer something.
That’s where virtual events proved beneficial with many organizers forced to create effective programs. Was it a temporary solution? Will they go back to in-person events only? Well, virtual events certainly have their benefits and many think the shift will not be undone. However, things are set to take a different direction especially when faced with global pandemics.
Virtual and Hybrid Events
Virtual events can be delivered virtually and are capable of connecting hundreds of participants from all around the world. The Virtual Business Conferences (VBC) are a high-profile virtual event used by Fortune 500 companies and investment banks. With over 150 attendees and more than two thousand attendees, these conferences present a one-of-a-kind environment that empowers companies and investment groups to forge business relationships while providing unparalleled opportunities for communication and information exchange.
VBCs allow companies to take their meetings to the next level by offering up to date financial information, product demonstrations, and exclusive networking opportunities. These innovative applications allow executives to conduct business meetings remotely, reducing travel expenses and providing increased time for team building and other business focused activities.
Ifat all in-person events become the only viable option of collecting leads and engaging your audience, then many would be forced to adopt hybrid events. This method of conducting business makes it possible for people to collaborate on the go, while still being able to connect through shared access to information. Hybrid Events can be used to conduct meetings, seminars, product demonstrations, training events, product launch events, and even fundraisers.
By combining traditional desktop solutions with cloud-based applications, event organizers have the ability to conduct business in ways that were impossible just a few years ago. Hybrid Events help companies stay ahead of the competition by providing them with the tools they need to succeed.
The only difference between a hybrid and a virtual event is in the sense that a hybrid event may have several hybrid elements such as applications, websites, video segments, surveys or other components. A hybrid event might also comprise several types of audio, text, images, media or any combination of these elements.
Virtual events tend to provide all the advantages of in-person events without the expenses involved in travel and accommodation costs. What is even more fascinating, they are flexible means of conducting business meetings, training sessions, product launch events, product demonstrations etc. They provide a cost effective way of conducting training in the comfort and privacy of your office or home.
Why Hybrid Events Are Well Worth the Extra Investment
By now you might be wondering what makes hybrid events superior. Well, there is more to it than meets the eye. In a nutshell, hybrid events go a long way in making sure you increase your reach and attendance. But how is this even possible in the first place?
With a hybrid event, you actually lower the barrier to both demographics and those who are unsure whether your event is worth their time. This is just what you need to increase your reach immensely since you have the freedom to broadcast your event to a wide audience when compared to doing everything in-person.
If this is not enough, adding a virtual element to your live event tends to open up many more engagement opportunities unlike at a strictly live event. This is possible since your virtual audience participate actively using their internet-enabled device be it a Personal Computer or Smartphone. For this reason, they can leave a comment, talk, or even like.
How to Create a Successful Hybrid Event?
Creating a hybrid event is a mammoth task in itself since it requires adequate planning and brainstorming. Are you looking forward to hosting and internal or external event? Do you have all the tools needed to market and promote your hybrid event effectively? These are just but some of the questions you need to ask yourself if at all you’re to build out your hybrid event program hassle-free.
Since event managers need to look into a host of details for a single event to run smoothly, it is in your best interest that you enlist the help of an event management software. Through this action, it will only be a matter of time before you finally integrate all the components needed to organize an event into a single, easy-to-manage platform.
But with numerous cloud-based event management software platforms, it is easy to feel overwhelmed when performing a search. To avoid the hassle that comes with starting your search from scratch, then you can turn to Eventact. Just in case you may not know, Eventact (www.evntact.com) is one of the cloud-based event management software platforms that makes it possible.
Their remote participant app lets conference participants participate in the event which means viewing content, interacting with the speakers, and networking with other guests just like in in-person events. Speakers can broadcast their video in different ways for example directly from their browsers using live video tools like OBS, or using the Eventact – Zoom. link. In short, Eventact gives event managers maximum control of the experience making it a unique experience of the event’s spirit and business identity.
Benefits of Cloud-Based Event Management Software
Cloud-based event management software has more to offer than some business owners tend to think. To give you a tip of the iceberg, it allows access from almost any location. This does not come as a surprise to many since every single detail is stored in a cloud-based data storage on a server. Provided you have access to a stable internet connection, it will only be a matter of time before you finally retrieve any piece of information pertaining to your budget, guests, or even registrations.
If you think that is all Cloud-based event management software platforms have to offer, then you are in for a big surprise. The moment you have all the information about your event in one location, you no longer have to switch between different software. This in turn increases your efficiency as an event planner and manager.
Furthermore, you have the freedom you need to move the information or delete those you don’t need. Given that cloud-based event management software have many features built into them, you’re certainly going to save yourself some money. For instance, Eventact comes with features such as registration, online events, event app, event website, agenda management, to mention a few.
We can never conclude without mentioning the fact that cloud-based systems redefine online payment and registration. All it takes is for you to get your guests to directly connect their devices to your cloud-based login system to complete the registration process. Things are not any different with the payments since they can also be made online using credit card. Through this action, you’ll not have to go through a lot when collecting payments.
The Bottom Line
Coordinating an event is something that you should never take lightly since you have to look at multiple facets in one go. Actually, this is the only way you can tell whether or not they can work together as a whole. The good news is you can leverage cloud-based event management software platforms and avoid the stress that comes with handling everything single-handedly.
Fortunately, Eventact is here to offer a helping hand as it enables event planners to create amazing virtual and in-person events. Thanks to this cloud-based event management software, you control the event experience while at the same time making it possible for your participants to enjoy your event for hours. No wonder it continues to attract the attention of many worldwide.
So why not turn Eventact today and enjoy the numerous benefits that cloud-based event management software has to offer! It is then that you can you can handle everything yourself, freeing up your employees for more important tasks.